Robotics in Recruitment

T-Impact work with opportunist and ambitious recruitment firms and HR teams looking to utilise robotics to optimize their recruitment and reduce bias in the process, ensuring the best possible candidate is placed in every role. AI subscription model enables you to see the benefits of RPA firsthand before embarking on additional digital ventures, in addition to offering a fast payback time. Speak with one of our experts today to learn how other recruitment teams are already utilising these technologies to establish stronger client relationships.


What factors have disrupted the recruitment sector?

Changes to Referrals


Data Aggregation


Reduced Agency Involvement


Applicant accessibility
Candidate’s Changing Requirements

New software has become available allowing recruiting firms to analyse and study existing data and prospects to find potential employees already connected to the firm. They can utilise specific referral responses to omit, or add names to shortlists and help streamline potential candidate options.

As data becomes freely available thanks to the very increasing internet of things and more data being digitalised in cloud-based systems or on social media, companies are increasingly able to develop a clearer image of candidates even before interacting with them. They can monitor behaviour patterns and actions, before assessing what the next step is regarding outreach.

Less firms are turning to agencies when attempting to hire new staff, as they seek to break away from exclusivity agreements and selective candidate offering. By doing this, they widen the potential pool from which they can recruit from, but this can lead to more time wasted evaluating inappropriate candidates.

Applying for roles and corresponding to applications has been massively affected previously by the advent of email and online portals. Thanks to online application systems, people can now apply for jobs anywhere in the world due to the widespread availability of online connection. However, this can result in recruitment teams encountering backlogs when they return from breaks due to the sheer number of applications.

It is not just enough for a company to offer compelling salary packages to candidates. Many applicants are now basing applications on different criteria, such as availability of training, social or ethical implications of working for certain companies or potential for home-working or flexible working opportunities.

What can robots do for recruitment? 

Having previously been steadfastly resistant to changes in business process, recruiters are now quickly realising they need to adopt modern technologies in order to attract the best candidates in the digital age. Robotic process automation can be used by recruiting firms for initial screening processes, scanning through every candidate to separate them based on specific defined criteria. This frees up key staff members to actively engage the high value candidates and establish a stronger contact with them at the point of initial outreach.

However, due to the data-based, repetitive nature of recruitment, robotic process automation can also be used for:

Candidate Communication

Robotics can help manage early application stages by sending out automated responses to candidates to confirm receipt of applications etc. or alternatively send out requests for further information. They can also respond to specific enquiries from candidates, or arrange necessary call-backs for human staff to respond to more complex queries on a twenty-four-seven basis.

Data Storage and Collaboration

Robotics can manage all candidate data on your management systems, and transfer data across multiple systems quickly rather than needing multiple data entry forms.

Candidate Sourcing

RPA can help select candidates from existing data pools to identify potential options for outreach or eliminate candidates that do not meet the necessary requirements.

The Robotics involved in Recruitment 

Mention AI robots and most people think of SciFi Robots such as the Terminator or one arm manufacturing robots. The term AI Robotic Process Automation (RPA), refers to specific forms of software that can be ‘trained’ to perform a variety of manual functions, such as opening emails, saving attachments and entering and extracting data.

Robotic process automation (RPA) mimics human activity on your computer. By executing specific work flows and applying business rules, RPA can perform many of same functions as a human. It accesses and creates data within your existing I.T. systems, spreadsheets, software and documents. When it needs to make complex decisions, it reaches out to AI platforms, such as Watson, Microsoft AI and Google deepmind, passing the data needed for the decision and receiving guidance on what to do with the results.  

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The Benefits of RPA in Recruitment

Like every case of automation, the benefits that an organisation can reap from robotic process automation are multitudinous and it wholly depends on the process which you are automating, however, some of the most important benefits are:

Freeing staff and improving morale

Your virtual workforce is able to analyse and scan through applications at a much faster rate than any human workforce can manage, and using specific parameters, they can quickly identify high value targets. Rather than leaving your human staff hampered with looking for these candidates, they can take time to contact these candidates personally and evaluate them more closely.

Instant Scalability

As your virtual workforce can be controlled anytime, anywhere from your console, phone, tablet or laptop, you can freely assign them to specific applications or tasks when required, to ease workflows.

Reduced Costs

Robotics do not require any breaks and there are no associated HR costs like salaries. With many of our projects achieving a 170% ROI within the first year, you can quickly access new revenue streams.



I am running in a Citrix/Virtual environment, can a robot work with this?

Yes. Our Robotics Subscriptions use UiPath technology, the best software for Citrix and Virtualised client environments. T-Impact have implemented numerous Robotic solutions in both Virtualised and Citrix environments.

we have already written APIs and Macros to integrate our IT systems, why would I need any form of robotics?

Robots leverage the IT systems that you have in place. They are not designed to be a replacement for API’s or IT systems but rather take tedious work off your staff.

If you are planning to build an API between IT systems, there are some scenarios where it might be better & cheaper to use a Robot to transfer data. APIs can be costly and time-consuming to develop and maintain. As soon as an API is written, software vendors release an update and the API often needs to be rewritten. Robots can often be deployed in weeks and cost much less than traditional development. They also have an element of AI which can adapt to some changes in IT systems, without required development.  

Broadly speaking, what is Robotics?

Quite often these two terms are mixed up and sometimes intertwined. Artificial Intelligence is a broad definition that encompasses many specialist fields. One of these is Robotics. Robotics Process Automation (RPA) refers specifically to software Robots that perform work normally performed by humansTo add to the confusion, Robots incorporate some elements of machine learning within them, allowing them to learn and adapt. They also have pre-built integration into most advanced AI platforms, which allow them to make complex decisions and to learn from the data they process (machine learning) The most common platforms include Microsoft AI, IBM Watson & Google Deepmind.

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